Acrobat Reader

Table of Contents

   Opening PDF Documents

  Printing PDF Documents

  Magnifying and Reducing the Page View

   Reading Documents in Full Screen View

   Setting Full Screen Preferences

   Paging Through a Document

   Finding Words

   Searching for Text

   Reviewing Annotations

  Copying and Pasting Test and Graphics to Another Application

 

 

 

 

Using Acrobat Reader
 

Opening PDF Documents:

To open a PDF document:

Do one of the following:
    1. Click the Open button , or choose File > Open.
    2. In the Open dialog box, select the filename, and click Open. PDF documents usually have the extension .pdf.
    3. Choose the document’s filename from the File menu. The menu lists the four PDF documents you last opened.
    4. Double-click the file icon in your file system.

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Printing PDF Documents:

To print a PDF document:
    1. Use File > Page Setup to set general printing options. The available options will vary with different printers and drivers. See your printer driver documentation for details.
    2. Click the Print button , or choose File > Print. Specify the printer, page range, number of copies, and other options, and click OK. Most of the options are the same as they are for other applications, but note the following:

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Magnifying and Reducing the Page View:

The minimum and maximum zoom levels available depend on the current page size. If you magnify a page to a size larger than the window, use the hand tool to move the page around so that you can view all the areas on it. Moving a PDF page with the hand tool is like moving a piece of paper on a desk with your hand.

To increase magnification:

Do one of the following:
    1. Select the zoom-in tool , and click the page.
    2. Select the zoom-in tool, and drag to draw a rectangle, called a marquee, around the area to magnify.
    3. Click the Magnification button in the status bar, and choose a magnification level.

To decrease magnification:

Do one of the following:
    1. Select the zoom-out tool , and click the page.
    2. Select the zoom-out tool, and drag to draw a marquee the size you want the reduced page to be.
    3. Click the Magnification button in the status bar, and choose a magnification level.

Note: When the zoom-in tool is selected, you can press Ctrl (Windows and UNIX) or Option (Mac OS) while clicking or dragging to zoom out instead of in. When the zoom-out tool is selected, press Ctrl or Option to zoom in.

To change the magnification level using a thumbnail:

Position the pointer over the lower right corner of the red page-view box in the thumbnail until the pointer changes to a double arrow . Then drag the corner of the box to reduce or expand the view of the page.

To resize a page to fit the window:

Do one of the following:
    1. To resize the page to fit entirely in the window, click the Fit in Window button, or choose View > Fit in Window.
    2. To resize the page to fit the width of the window, click the Fit Width button, or choose View > Fit Width. Part of the page may be out of view.
    3. To resize the page so that its text and graphics fit the width of the window, choose View > Fit Visible. Part of the page may be out of view.

To return a page to its actual size:

Click the Actual Size button , or choose View > Actual Size. The actual size for a PDF page is typically 100%, but the document creator may have set it to another magnification level.

Setting the page layout

You can use three page layouts when viewing PDF documents:
    1. Single Page layout displays one page in the document pane at a time.
    2. Continuous layout arranges the pages in a continuous vertical column.
    3. Continuous - Facing layout arranges the pages side by side. This configuration accommodates a two-page spread display and multiple-page viewing in the window. If a document has more than two pages, the first page is displayed on the right to ensure proper display of two-page spreads.

(In Single Page layout, the Edit > Select All command selects all text on the current page. In Continuous and Continuous - Facing layouts, it selects all text in the PDF document.)

To set page layout:

Do one of the following:
    1. Click the Page Layout button in the status bar, and choose a page layout.
    2. Choose Single Page, Continuous, or Continuous - Facing from the View menu.

(To see two-page spreads most efficiently, use the Continuous - Facing page layout, and choose View > Fit Width.)

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Reading Documents in Full Screen View:

In Full Screen view, PDF pages fill the entire screen; the menu bar, command bar, tool bar, status bar, and window controls are hidden.

        To read a document in Full Screen view:

Choose View > Full Screen. Press Return or the Down or Right Arrow key to page through the document. Press Shift-Return or the Up or Left Arrow key to page backwards through the document.

        To exit Full Screen view:

Press the Escape key.

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Setting Full Screen Preferences:

Choose File > Preferences > Full Screen to set the characteristics of the Full Screen view. These settings apply to any document you open in Full Screen view and that does not have its own Full Screen settings. The default settings are usually acceptable and do not need to be changed.

        To set preferences for Full Screen view:

    1. Choose File > Preferences > Full Screen.
    2. Select the navigation options:

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Paging Through a Document:

Acrobat Reader provides buttons, keyboard shortcuts, and menu commands for paging through PDF documents.

To go to another page:

Do one of the following:
    1. To go to the next page, click the Next Page button in the command bar or status bar, press the Right Arrow key, press Ctrl (Windows) or Option (Mac OS) and the Down Arrow key, or choose Document > Next Page.
    2. To go to the previous page, click the Previous Page button in the command bar or status bar, press the Left Arrow key, press Ctrl (Windows) or Option (Mac OS) and the Up Arrow key, or choose Document > Previous Page.
    3. To move down one line, press the Down Arrow key.
    4. To move up one line, press the Up Arrow key.

      5. Note: The Down and Up Arrow keys move you one line at a time when you are not in Fit in Window view. In Single page mode, these keys move you one page at a time if the entire page fits in the window.
    5. To move down one screenful, press Page Down or Return.
    6. To move up one screenful, press Page Up or Shift+Return.
    7. To go to the first page, click the First Page button in the command bar or status bar, press the Home key, or choose Document > First Page.
    8. To go to the last page, click the Last Page button in the command bar or the status bar, press the End key, or choose Document > Last Page.

To jump to a page by its number:

Do one of the following:
    1. Select the current page number in the status bar, type the page number to jump to, and press Return.
    2. Choose Document > Go To Page, type the page number, and click OK.
    3. Drag the vertical scroll bar until the number of the page you want to jump to is displayed.

To retrace your viewing path:

Do one or more of the following:
    1. To retrace your path within a PDF document, click the Go to Previous View button in the command bar, or choose Document > Go Back for each step back. Or click the Go to Next View button , or choose Document > Go Forward for each step forward.
    2. To retrace your viewing path through other PDF documents, choose Document > Go Back Doc for each step back or Document > Go Forward Doc for each step forward. Or hold down Shift, and click the Go Back or Go Forward button. This command opens the other PDF documents if the documents are closed.

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Finding Words:

You can use the Find command to find a complete word or part of a word in the current PDF document. Acrobat Reader looks for the word by reading every word on every page in the file, including text in form fields.

        To find a word using the Find command:

    1. Click the Find button , or choose Edit > Find.
    2. Enter the text to find in the text box.
    3. Select search options if necessary:

      4. - Match Whole Word Only finds only occurrences of the complete word you enter in the text box. For example, if you search for the word stick, the words tick and sticky will not be highlighted.

      - Match Case finds only words that contain exactly the same capitalization you enter in the text box.

      - Find Backwards starts the search from the current page and goes backwards through the document.

    4. Click Find. Acrobat Reader finds the next occurrence of the word.

        To find the next occurrence of the word:

        Do one of the following:

- Choose Edit > Find Again.

- Reopen the Find dialog box, and click Find Again. ( The word must already be in the Find text box.)

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Searching for text in indexed documents:

The Search command allows you to perform a search on PDF documents that were indexed using Adobe Acrobat. You can search for a simple word or phrase, or you can expand your search query by using wild-card characters (such as * and ?) and Boolean operators (such as and, or, and not). You can use search options to further refine your search. If document and date information were provided for the documents you are searching, you can use that information to further narrow your search. The text that you type can be a single word, a number, a term, or a phrase. It can be a word, with or without wild-card characters (*, ?), or any combination of letters, numbers, and symbols. Because you can use Boolean operators in the text box, you must enclose any search term that includes and, or, or not in quotation marks.

         To perform a full-text search:

  1. Choose Edit > Search > Query.

  1. If you have not selected an index to search, click Indexes, select the index, and click OK.  To search an index created with Adobe Acrobat Catalog, you first select the indexes to search, then define a search query and view the occurrences of the search term within the documents you select to review.  Important: To search indexes in Mac OS, you must do a Custom install and select the Search option. You cannot search indexes in Mac OS X native mode. However, you can search indexes when running Classic.

Selecting indexes:
You can search any or all indexes displayed in the Index Selection dialog box. You cannot use Acrobat Reader to create search indexes; you must use the full version of Adobe Acrobat. If you open a PDF document associated with an index, you do not need to select an index. The associated index is automatically searchable.

To select or add indexes to search:

  1. Choose Edit > Search >
    Select Indexes to list the currently available indexes.

  1. Do one of the following, and then click OK:

  • To select or deselect an index, select the box for the index.  Dimmed indexes
    are currently unavailable for searching.
     

  • To add an index to the available indexes list, click Add, navigate to the index,
    and double-click on the index file.  (In Windows, Acrobat index files have a
    .pdx extension).  The index file for this revision is "Consolidated Bonding Index Catalog.pdx".  Navigate to your CD ROM Drive and select this file.

    In the Find Results Containing Text box, type the text you want to search for. To clear the text and redefine the search, click Clear.

  1. In the Find Results Containing Text box, type the text you want to search for. To clear the text and redefine the search, click Clear.

  1. Select any combination of the search options.

  1. Click Search.  The documents that match your search query are listed in the Search
    Results dialog box in order of relevancy.

  1. Select the desired document, and click the View button. If you don’t get the search results you wanted, you can narrow or expand your search using advanced criteria.  Choose Edit > Search > Next or Previous to jump to the next or previous occurrence of the search string in the document. Choose Edit > Search > Next Document or Previous Document to view the occurrence in the next or previous document listed in the Search Results dialog box.

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Reviewing Annotations:

The annotations feature of Adobe Acrobat 4.0 lets a user attach comments to an existing document. These comments can be in the form of notes, text, audio, stamps, files, graphic markups, and text markups. In Reader, you can open annotations and review their contents; you cannot edit the annotations, nor can you launch file attachments or play sound annotations. Notes do not print directly from the document that they annotate.

To review notes:

Do one of the following:
    1. To open a note, double-click the note icon.
    2. To close a note, click the close box in the upper left corner of the note window. (If the note is selected, Mac OS users can also press Command+W.)

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Copying and Pasting Text and Graphics to Another Application:

You can select text or a graphic in a PDF document, copy it to the Clipboard, and paste it into a document in another application such as a word processor. You can also paste text into a PDF document note or into a bookmark. Once the selected text or graphic is on the Clipboard, you can switch to another application and paste it into another document.

Note: If a font copied from a PDF document is not available on the system displaying the copied text, the font cannot be preserved. A default font is substituted.

To select text and copy it to the clipboard:

Select the text select tool , and do one of the following:
    1. To select a line of text, select the first letter of the sentence or phrase and drag to the last letter.
    2. To select all the text on the page, choose Edit > Select All. In Single Page mode, all the text on the current page is selected. In Continuous or Continuous Facing mode, most of the text in the document is selected. When you release the mouse button, the selected text is highlighted. To deselect the text and start over, click anywhere outside the selected text. The Select All command will not select all the text in the document. A workaround for this (Windows) is to use the Edit > Copy command.
    3. Choose Edit > Copy to copy the selected text to the Clipboard.

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